In this document:
By default, SSA works based on a recurring weekly basis. This means that each week the availability repeats itself. And, unless you set a blackout date there’s nothing making each week unique.
In this guide, we want to offer you a couple of different ways to make your availability unique. At the moment SSA does not offer a direct solution for this, so these are the closest workarounds.
Use this for:
- Schedules that tend to change every week
- Events that happen on a recurring monthly basis (Ex. I offer classes on the first Monday of each month)
Note: This is a frequently requested feature, so we’re hoping to build out a better solution to this in the future!
Availability Window Workaround
Use the Availability Window setting to set a week- or day-long range to create a unique availability in your booking calendar.
|Works directly in the plugin, so it’s easy to set up and modify.||You’ll need to update it either every month or week.|
|Available for all the SSA Editions|
If you’d like to control your schedule each week, just set the start date to the closest Monday and the end date to the next closest Monday.
This will let you create a unique schedule for the week without setting the schedule for all the following weeks too.
Note: You can start your week on any date, I used Monday for the sake of the example.
If you’re offering a single monthly class, set the start date to the day of the event and the end date to the following day.
This will make sure that only that single day is bookable for the event.
Google Calendar Sync Workaround
Set up a General Availability in SSA and then use the Google Calendar Sync feature to block off unavailable times.
|Can let you set up your schedule for an entire month, instead of only a week/day at a time.||Not available in the Free Basic Edition.|
|Setup recurring events in Google Calendar to schedule block-off times.||Requires upkeep of an additional service/schedule.|
|Easily block off times on your phone|
Before you get started with setting up your schedule, you’ll need to complete these following steps:
- Create a new Google Calendar specifically dedicated to blocking off times in your booking calendar.
- Make sure your appointment type is checking that new Blocking Calendar for Conflicts.
- Enable the Advanced Scheduling Options.
Now that you have those things set up, you can continue to set up your schedule.
Create a Generalized Availability
First, you’ll need to set up a generalized availability in the time slot table. Make sure to include the earliest time you anticipate to schedule appointments and the latest time as well.
(Optional) Add Availability Window End Date
Depending on whether you’d like to schedule out the next two weeks, month, or quarter. Set the Availability Window End Date to reflect your desired schedule.
In this example, I’d like to set up my unique schedule to only go as far as January 31st, 2021.
Make Exclusions Using Google Calendar Events
And lastly, you can now go to Google Calendar and set your exclusions. Some things to keep in mind when setting exclusions:
- Make sure you’re creating new events to the Blocking calendar
- Always set the event to Busy
Notice that I can easily create exclusions for a single day, a whole week, recurring days, or even a custom recurrence.
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