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Team Member Google Calendar Sync

This guide applies to:

  • Basic Edition
  • Plus Edition
  • Pro Edition
  • Business Edition

Introduction

In this guide, we’re going to cover how your WordPress Team Members can sync with Google Calendar.

If you have the Plus or Professional edition, please see our other guide on how to Sync Multiple People’s Google Calendar Into One.

Start Here!

  1. Setup Google Calendar Sync using the Admin Google Account
  2. Setup Team Booking
  3. Make sure each Team Member is registered as a WordPress User
  4. Give the Team Members’ permission to manage their own Google Calendar Sync

Syncing Team Members’ to Google Calendar

As an admin, you’re in charge of making sure that everything is properly set up so that your Team mates can easily sync to Google Calendar. This is why we outlined the steps above for you to complete.

After you’ve completed step 4, the rest is up to your team mates to complete.

Help your Team Member’s Log In

First, they’ll need to log in to their account’s on your website. As long as you register the Team Member as a WordPress user and they have the Team Member role assigned to them, this part should be easy.

The Team Member user role view

Resetting Team Member’s Password

Make sure they have their username and password to log in to your site’s admin login page.

And if they don’t have their password, go to Users > All Users > click on the teammate’s username > in the Edit Users screen, scroll down to the New Password section and Generate a password.

Copy the generated password and send it to your teammate.

Resetting Foxy’s password

Sync to Google Calendar

After logging in, they’ll need to go to the SSA Appointments page > Availability tab > Google Calendar section.

This should have a button that directs them to a page where they can log in to their Google Account.

Google will now ask permission for Simply Schedule Appointments to access your calendar. Go through those prompts to accepting the permissions.

Syncing to Google Calendar as a Team Member

You may see a screen that says This app isn’t verified. To bypass this, click on the Advanced link and then the link that says Go to yoursite.com (unsafe). That should allow you to see the permission prompts.

App hasn’t been verified screen

Check Calendars for Conflicts

Lastly, you’ll land back on the Profile tab in the SSA Settings. You should now see a list of calendars under the Google Calendar section.

Use the checkboxes to select the calendars you’d like to scan for conflicts.

Still stuck?

File a support ticket with our five-star support team to get more help.

File a ticket

  • Please provide any information that will be helpful in helping you get your issue fixed. What have you tried already? What results did you expect? What did you get instead?
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