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This guide applies to:

  • Basic Edition
  • Plus Edition
  • Pro Edition
  • Business Edition


How to sync multiple people’s Google Calendars to the admins’ Google Calendar. Use this to help keep employees or co-workers in the loop with your appointments and schedule.

The method outlined in this guide is not meant to replace Team Booking; if you have many employees and a complex schedule, please look at our Business Edition. To sync Team Members’ Google Calendars to SSA, please see our other guide for those steps: Team Member Google Calendar Sync.

This workaround requires treating the primary admin’s Google Calendar as the Centralized Google Account (Gmail or GSuite). And any additional people’s Calendars will need to connect to the Central Account, not SSA.

Potential Use Cases:

  • A co-worker would like to have access to your schedule.
  • All your employees would like to get updated on their Google Calendar when a new appointment is booked.

What You Need First

Set up a Google Account you’d like to use as a Centralized Account. You’ll need this to connect all the other Google Accounts.

Connect this Centralized Account to SSA using the Client ID and Client Secret.

Connect Other People’s Calendar to Central Calendar Account

Create or log in to an account that you consider the Centralized Calendar.  

First, you need to ask your colleagues to give your Centralized Calendar permission to use their calendars. 

Instructions for the Non-Central Accounts

They’ll need to go to their Google Calendar Settings, which should be in the top-right corner, by clicking the cog icon

Cog or gear icon depicting the Google Calendar settings, next to the Month dropdown.

They should go to the Settings for My Calendars, select their Calendar, and head to the Share with Specific People option. 

They need to type in the Email Address of the Centralized Account and give it Make Changes and Manage Sharing Permissions to the account. 

Sharing a calendar with specific people is the first step in working to sync employees to Google.

Instructions for Centralized Account Owner

Once your colleagues have managed their permissions with the Centralized Calendar account, you’ll need to add them too.

Go to the Other Calendars section and select the Plus button next to it.  

Locate "other calendars" and select the + plus button next to the heading.

You’ll need to select the Subscribe to Calendar option from the dropdown menu. 

A dropdown depicting the ability to Subscribe to calendar.

This should take you to the Settings page, where you can fill in the Add Calendar field.  

Heading to the "Subscribe to Calendar" page allows the user to "add calendar" so that you can sync employees to Google.

Enter your employee email address.

When the Non-Central Account Hasn’t Shared Permission Yet

If your colleagues haven’t given you access to the calendar yet, you’ll see a popup like the one below. If you see this, you’ll need to Subscribe to Calendar again later once they’ve given you access permission.

This first time will only send them a link to give you access. 

An error message saying the user doesn't have access to the calendar.

After selecting Request Access, they’ll get an email in their inbox that they need to use to give the Centralized Calendar access to their Google Calendar. There will be a link in that email they receive to customize the settings for sharing their calendar with the Centralized Calendar.  

As soon as they click that link, they’ll be taken to their Settings page where they’ll need to give the Centralized Calendar the Make Changes and Manage Sharing Permissions. 

Sharing the calendar with specific people to grant access to help sync employees to Google.

In the Centralized Calendar Settings, you’ll need to Subscribe to the Employee Calendar again; the first time was to send out the request link. Now that the employee has granted permissions, you can add their calendar to the Centralized Calendar without any issues. 

Setting up the Centralized Calendar is SSA

Under the My Calendars list, you should now see both the Centralized Calendar and the Employee/Colleague Calendar. 

List of calendars in Google Calendar

Now, go to the specific Appointment Type you’d like to sync the employees/colleagues to Google. Go to the Google Calendar tab, select the Employee Calendar, and Save. 

Appointment Type settings and Google Calendar section expanded.

Sync Appointments with this Calendar to help create Events in Google Calendar whenever someone books a new appointment.

Check these calendars for conflicts is for when you’d like the Booking Calendar to block off time slots when the Google Calendar has events booked.

That’s it! You’ve successfully synced an Employee Calendar with the Booking Calendar! 

Still stuck?

File a support ticket with our five-star support team to get more help.

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